AARF Annual General Meeting Notice
Notice of Annual General Meeting on XXXXXDATEDATEEDATEXXXX at TTTTTTTTTIMETIMETIMETTTTTTTTTT pm
The AARF Annual General Meeting (AGM) will be held on:
PLACEPLACEPLACEPLACEPLACE at Roy’s Bayside Grill (map here) at TIMETIMETIMETIMETIME p.m.
All AARF members and supporters are invited to attend.
Presentations will be given covering accomplishments for our previous year and we will vote on our Board for the next year.
If you are interested in serving on the board or nominating someone for a position (with their consent), please email AARF at
by DATEDEADLINEFORNOMINATIONSDATEDEADLINEFORNOMINATIONSDATEDEADLINEFORNOMINATIONS.
The following positions will be voted on at the AGM (incumbents in parentheses):
- President (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
- Vice President (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
- Recording Secretary (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
- Treasurer (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
- Member at Large #1 (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
- Member at Large #1 (INCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENTINCUMBENT)
Members in good standing (having paid dues) will be allowed to vote. Dues may be paid prior to the beginning of the meeting. If you are not sure if your dues are due or would like to join please contact us.
Please consider volunteering for one of these positions. Your help is needed to continue the accomplishments AARF has made to this point. We are making a difference and it is very rewarding to know that we are helping the animals!
The duties of the executive members are as follows:
President: The President shall preside at all meetings of the Executive Committee and at all General and Special Meetings of the Society. He/she shall execute all documents of the Society except documents related to the property of the Society vested in the Trustees, and shall exercise general supervision of the affairs of the Society, subject to the approval of the Executive Committee. Except as otherwise specified, the President appoints all the chairs of all committees with the approval of the Executive Committee. He/she shall be an ex-officio member of all committees and shall perform all usual duties incidental to his/her office.
Vice President: The Vice President shall serve as Chairman of one of the standing committees as appointed by the President and assume all duties and responsibilities of that committee, assist the President in his/her duties and shall act in his/her place upon the President’s designation and in his/her absence. (Often the vice president will succeed the president)
Recording Secretary: The Recording Secretary shall prepare the agenda as directed by the President for all meetings of the Society, sending a copy of the agenda to all members at least three (3) days before the meeting. The secretary shall record, prepare and distribute minutes of all meetings and keep a record of the attendance of members at meetings. Other duties include keeping an official copy of the constitution and rules with amendments as made from time to time, securing permission and reserving if needed, a meeting place and execution of all documents dealing with the Friendly Societies Act and other official business as needed.
Treasurer: The Treasurer shall: receive and be responsible for all the funds of the Society, collect all membership dues and keep a financial account of all funds collected, keep an itemized account of all receipts and disbursements and present a written report to the Society at the Annual General Meeting, submit all books of accounts for audit, account to the Executive Committee on demand, prepare and propose an annual budget, review proposals/recommendations for other committees with regard to financial feasibility and every five years arrange for a revaluation of the assets of the society and deliver to the newly elected Treasurer all money, vouchers, books and papers of the Society in his/her custody with a supplementary report covering all transactions to date.
Member at Large (2): Members at large will chair one of the standing committees as appointed by the President and assume all duties and responsibilities of that committee.
The standing committees include:
- AARF Shelter
- Fund Raising
- Education
- Communications
- Membership & Volunteers
- Adoptions
- Policies and Procedures
